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How a Biometric Attendance System Can Benefit Your Business

Biometric Post
Sep 30, 2022
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Biometric Post
How a Biometric Attendance System Can Benefit Your Business

A biometric attendance system is a time and attendance tracking system that identifies and tracks employees' attendance by using their physical characteristics such as fingerprints, face or iris scans. This type of system is useful for tracking employee attendance, preventing time theft, and improving security.

Time is money in today's world. That is why it is critical for businesses to find ways to reduce time wasted. Businesses can accomplish this by implementing a biometric attendance system. This article will explain how biometric attendance systems work and how they can benefit your business.

What is a biometric attendance system?

A biometric attendance system is a time and attendance (TNA) system that uses biometric technology to verify employees' identities and track the time they enter and exit the workplace. If your company employs a biometric attendance system, employees must use the built-in biometric sensor on the time and attendance machine to scan their face, fingerprints, iris, or hand geometry. The system records their arrival and departure times, and this data can be used for tasks like generating attendance reports and calculating salaries and overtime pay.

Biometric attendance systems use a biometric attendance machine, like a fingerprint time clock, or a biometric device, like facial recognition terminals or biometric mobile ID terminals, along with a biometric attendance tracking & management software to track employees' attendance.

Examples of different types of biometric attendance devices include a facial recognition terminal, a fingerprint time clock, and a mobile ID device.
Examples of various biometric attendance devices

They are commonly recognized more accurate and efficient than traditional attendance systems that simply use credentials like badges or ID cards, the saved time through biometric attendance systems can be used to positively effect employee morale, reduce costs and enhance employee productivity.

Biometric attendance also help businesses save time and money, especially if you have multiple people working at different times of day or on different shifts.

Because biometric attendance systems can also be used in physical security access control systems, it is much simpler to confirm an employee's identity before allowing them to enter restricted areas when these systems are put into place. Verifying the identification of an employee to ensure that they have safe access to the workplace while also keeping track of their attendance and absences in the system is made incredibly simple by this method.

Biometric attendance can be used in a wide variety of industries including manufacturing, construction sites, restaurants, retail and more. Since a biometric attendance management system uses physical characteristics to identify employees, it's not susceptible to theft or tampering. With a simple scan of a worker's face or fingerprint, businesses can ensure that every employee who is expected to be at work is actually there, eliminating the possibility of buddy punching (when one employee clocks in and out for another), proxy attendance, or fraud.


Key Features of a Biometric Attendance System:

When it comes to biometric attendance systems, they are offered in a wide variety of configurations so that businesses can select the one that best meets their requirements and fulfills their needs. Nevertheless, there are a few key features that need to be included in each and every biometric attendance system. These include the capability to store and retrieve information about employees and their attendance records, as well as the seamless integration capability with the existing payroll system and time clock. Other features include the ability to store and retrieve information about employees and their attendance records. A biometric attendance system typically consists of the following key features:

1) Enrollment of New Employees Using Biometrics:

One of the most important and essential features of a biometric attendance system is its ability to use a biometric attendance machine and biometric attendance system software to enroll and identify employees using their face, fingerprint, or iris. This feature makes it much easier to manage attendance and also provides a much more accurate attendance record, lowering the risk of fraudulent activities.

Biometric Attendance System Features: Enrollment of New Employees Using Biometrics
Biometric Attendance System Features: Enrollment of New Employees Using Biometrics

2) Setting Attendance Rules:

Biometric systems should allow administrators to easily set attendance rules and regulations. They can configure the biometric attendance policy based on many parameters, such as employee type, department, shift, and so on. This means that a company can tailor attendance policies for different employees based on their job function and kind of work.

Biometric Attendance System Features: Setting Attendance Rules
Biometric Attendance System Features: Setting Attendance Rules

3) Absence Management:

Because biometrics can be used for both authentication and identification, they can also be used for absence management. In the event of an emergency or other critical situation, in which the company needs to know if all of its employees are present and safe, this function can be invaluable.

4) Business Trip Management:

Business trip management through biometric attendance systems helps employers track both the time and location of their employees. This can be extremely helpful for individuals that have to travel a lot for their job, especially in industries like logistics or sales.

Biometric Attendance System Features: Leave Management
Biometric Attendance System Features: Leave Management

5) Mobile App for Employee Mobile Attendance:

Employees can use their smart phones to manage their attendance by downloading a mobile app. This feature of the biometric system makes it extremely easy for employees to clock in/out, apply for leave, and submit emergency leave requests, among other things.

Biometric Attendance System Features: Mobile App for Employee Mobile Attendance
Biometric Attendance System Features: Mobile App for Employee Mobile Attendance

6) Time and Attendance Reporting:

This feature makes it simple for HR management to analyze patterns of attendance, working hours, calculate wages, and prepare for payroll, among other things.

There are also some additional features of the biometric system for tracking time and attendance, such as:

7) Automatic Attendance Alerts:

By sending out reminders when employees' attendance is overdue, you can better manage your staff's time. If an employee clocks in at the office after their shift has ended, sensors will notify HR immediately. The biometric attendance system can also be set to record attendance at particular times, such as when employees leave work for the day.

8) Employee Scheduling & Dispatching:

Employees are automatically scheduled for shifts by using this feature of the biometric system. Employees can also be automatically dispatched to work by the biometric system. For example, if a truck driver arrives at the warehouse, he or she can be automatically dispatched to the loading dock and assigned a truck. This saves employees the hassle of having to go through the HR department and makes it easier for businesses to operate.

All of these key features can be performed automatically with the help of the authentication speed and accuracy provided by biometrics technology, saving businesses time and money and providing a more efficient, streamlined system; additionally, employees will be able to get to work faster and more efficiently.

A biometric attendance system, unlike traditional attendance systems, also includes extra security and privacy safeguards to ensure that an employee's biometric data is only utilized by authorized users.

The process of biometric time and attendance by Aratek TruFace
The process of biometric time and attendance by Aratek TruFace access control system

5 Benefit for Using Biometric Attendance System in Offices:

There are a number of advantages of biometric attendance systems over more conventional methods of tracking employee presence. Some of the most important benefits are as follows.

1) Increased Security:

Biometric attendance systems provide a much higher level of security than traditional time and attendance methods because physical characteristics are unique to each individual. For example, when an employee uses a biometric attendance register, their identity is quickly and reliably verified through their physical characteristics such as fingerprints or face scans. Biometric attendance systems also get rid of the need for time cards and ID badges, which are easy to lose or steal.

To enhance data security and prevent theft, biometric attendance systems can also be used for security access control. When access control is integrated with biometric time and attendance, the system can manage the security of both your business and the building as a whole by controlling access to employees. A more secure environment is possible as a result of this method being implemented.

Not only can these systems be used to improve security and efficiency in business offices, but also in schools. By using a student biometric attendance system, schools and universities can effectively monitor the attendance of their students and ensure that students do not "buddy-punch" each other to gain access to classes for which they may not be registered. Furthermore, schools and universities are able to quickly identify students on campus, adding an additional layer of security.

Learn more:

Biometric Access Control System-A Complete Guide

How to Create a Safer School: A Guide to School Access Control Systems

2) Improved Employee Efficiency:

Employees are able to clock in and out more easily with the help of biometric time & attendance systems. Additionally, these systems enable a more accurate and automated tracking of employees' attendance, which in turn makes HR and payroll departments more efficient. Furthermore, with an application for biometric attendance, employees will no longer have to rely on punch cards or manual sign-in sheets; allowing them to spend less time signing in and more time focusing on their tasks at hand.

Biometric attendance systems provide more accurate information about the number of people present at work on any given day. This improves working efficiency for departments such as finance and business operations, allowing for more efficient scheduling and cost savings.

3) Reduces Payroll Costs:

Biometric attendance systems can automate the time and attendance process, reducing the time-consuming manual paperwork that is typically required to pay an employee. Furthermore, biometric systems can eliminate payroll errors caused by illegible handwriting or "buddy punching," as well as other types of time theft that can cost your company a lot of money.

4) Increased Employee Satisfaction:

A time and attendance system that is quick, precise, and easy to use will lead to happier workers. It is possible to do so with biometric attendance. Moreover, the system adds a layer of convenience with self-service capabilities that help workers operate more efficiently and boost their overall happiness with the organization when used in conjunction with the mobile attendance app.

A man is using TruFace Manager Mobile Attendance App to check his attendance records
Aratek TruFace Manager Mobile Attendance App

5) Easy to Deploy and Integration:

Setting up a biometric time and attendance system is straightforward, eliminating the need for specialized IT expertise.

On the software front, biometric attendance systems are often designed with 'plug-and-play' capabilities, meaning they require minimal setup effort. This eliminates the need for coding or modifying your current software infrastructure. Additionally, these systems are built to easily sync with your existing HR solutions, from payroll processing to Human Resource Information System (HRIS), thus streamlining your business operations on multiple fronts.

On the software front, the biometric devices used in attendance systems are mostly compact and simple to install; they offer multiple interfaces such as RS232, USB, Ethernet, WiFi, and more, allowing you to easily connect them to your existing door access controllers.


In conclusion, biometric attendance systems are beneficial to businesses in many ways, including accurate time and attendance tracking, heightened security, and enhanced productivity from staff. It can be used to keep better controls on employee attendance, which in turn reduces payroll costs for businesses.

Biometric attendance systems can also offer you with real-time data to help you make informed personnel decisions. It is a simple and successful method for increasing your company's bottom line. When making your selection, keep in mind your business ’ needs as well as the features that are most important to you.

Need assistance in selecting the most suitable biometric attendance system for your requirements? Contact Aratek at and we'll help select the best option for your business.

Biometric Attendance System FAQs

What is a biometric attendance system?

A biometric attendance system is an attendance monitoring system using biometrics. It records employees' physical characteristics, such as their faces, fingerprints, or iris images, into an attendance management database to track their attendance and generate accurate attendance records for payroll planning purposes.

The use of various types of biometric attendance systems, such as the biometric fingerprint attendance system, facial recognition attendance system, and iris recognition attendance systems, is becoming more common in businesses and educational institutions as a better attendance solution than traditional methods.

How does a biometric attendance system work?

A biometric attendance system uses a biometric attendance device to take an image of a person's face, iris, or fingerprint. This captured image is then digitally transformed and saved in a database. When an employee enters the office or gains access to a restricted area, they just place their finger on the scanner, showing their face or iris, and the program compares the captured image to the saved template to identify them and record attendance.

Managers can also provide staff with a punch card (RFID card). When employees enter the workplace, they can first scan their punch card, and the system will search for fingerprint or facial templates that belong to the card holder, after which the employees must place their finger or scan their face with the biometric attendance device to verify their identity in order to record attendance and gain access.

What are the advantages of using biometric attendance system?

There are several advantages to using a biometric attendance system, some of which are described below:

  • A biometric attendance system is more accurate than traditional methods of attendance tracking, such as sign-in sheets or paper time cards.
  • A biometric attendance system eliminates the possibility of human error when tracking attendance.
  • Because employees must have a physical characteristic that matches up to the biometric data in the database to clock in or out, a biometric attendance system makes it difficult for them to "fudge" their time & attendance records, preventing attendance abuse.


Biometric Access Control System—A Complete Guide

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Biometric Access Control System—A Complete Guide

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